FOCUS

FOCUS Rebate Check

Is your supplier paying all the rebates they promised?

Rebate Check works out the rebate you should have earned from what you bought, compares it with what you actually received, and shows exactly where the gap comes from.

Try it free in your browserBuy Full, US$149

No sign-up, nothing to install, your files stay on your computer. Or download for Windows. One-time price, tax included, 30-day money-back guarantee. Version 2.2.0.

Rebate Check screen with fictional data
Open the working example in your browser. Fictional data, no sign-up.

What is a supplier rebate?

A rebate is money a supplier pays you back for buying from them. For example: “2% back on everything you buy this year”, or “3% back once you buy more than $100,000”. It is usually paid months later, as a payment or a credit note.

Because it arrives late and depends on totals, rebates are easy to get wrong. Some purchases are left out, a tier is missed, or a payment simply never comes. Rebate Check takes the rule you agreed, your purchase records and the rebates you received, and calculates the difference for each agreement, with every purchase that counted listed underneath.

For distributors, wholesalers and buying teams who have rebate agreements with suppliers and keep purchase records they can export to Excel or CSV.

How it works

  1. Enter the agreement

    Type in the supplier, the dates and the rebate rate or spend tiers, or import them from a CSV.

  2. Load purchases and receipts

    Import your purchase records and the rebates you received, as Excel or CSV exports from your accounting or sales system (QuickBooks, Xero, Sage and others).

  3. See the difference

    Rebate Check calculates what you should have received for each agreement, lists every purchase that counted, and shows the gap to follow up.

A worked example

Fictional agreement from the English demo. A difference is not proof that money is owed: check receipt timing, the terms and source completeness before acting.

Eligible purchases
US$210,000
Achieved rebate rate
3%
Calculated / received
$6,300 / $4,500
Difference to review
US$1,800

What it does

  • Use your agreed rules

    Answer a few plain questions and Rebate Check builds the rule: a flat percentage, a reached level applied to all eligible spend, a different percentage for each spend band, or a rate set by growth over last year. A live preview checks your numbers.

  • Reach the next tier in time

    While a deal is running, Rebate Check lists the agreements within reach of a higher rebate: how much more to buy before the period ends and how much more rebate that earns, with the pace so far.

  • See what qualifies

    Review eligible purchases, returns, excluded groups and dates. Ambiguous or invalid inputs block financial results.

  • Organise the follow-up

    Keep a review status, owner or reference, notes, next action and follow-up date with each agreement. Changed records or rules flag earlier reviews for rechecking.

  • Explain and claim

    Export a focused evidence packet with terms, calculation, contributing records and review notes. When a finished period shows less received than calculated, draft an editable letter asking the supplier to confirm, with the calculation. You check and send it; nothing is sent automatically.

  • Compare an earlier check

    Keep a named calculation snapshot and compare a later check. Changes in scope, new or removed agreements and incompatible currencies are made explicit.

What you load
Agreement terms + purchases and rebate receipts (Excel or CSV)
What you get out
Summary CSV · all row decisions · issues CSV · HTML report · supplier claim letter · JSON workspace

Try it on your own files first, free

Free trial3 supplier agreements, your whole purchase file
No time limit, no sign-up. You can save your work.
Full edition200 agreements + 50,000 purchases + 50,000 receipts
Opens the work you saved in the trial.
Runs onWindows 10/11 (64-bit) with .NET Framework 4.8 and WebView2. The ZIP also includes a browser edition.
Currently unsigned. Follow your organisation's software policy.
Try it free in your browserDownload for WindowsZIP with browser edition and guide
Check it fits your case

For compatible monetary rebates only. No contract interpretation, per-unit rebates, overlapping qualifying programmes, FX conversion, tax calculation, automatic claim submission or accounting entries. File and calculation limits apply; they are not an enterprise-performance guarantee.

Don't split an agreement period just to fit the trial: it can change whether a tier is reached. Use Full for a complete period.

Questions before you buy

What kind of supplier rebates can Rebate Check reconcile?
FOCUS Rebate Check is supplier-rebate reconciliation software for understood monetary agreements, using purchase and receipt CSVs. It supports flat percentages, a reached tier applied to all eligible spend, percentages applied separately to each spend band, and growth rebates where growth over a comparison amount sets the rate. It does not interpret contracts or support per-unit rebates.
Does a rebate difference mean the supplier owes me money?
A difference is a review prompt, not proof of an unpaid amount. Check the full agreement period, purchases and returns, eligibility rules, receipt allocation, timing and missing records. Rebate Check explains contributing and excluded rows and can draft a claim letter for you to check and send; it does not submit claims or create accounting entries.
Do I send FOCUS my business files?
No. The downloaded app processes selected files on your computer. You do not need to send us price, purchase or receipt files. Website inquiries and payment details follow their own published privacy terms.
Do I need an account, API or server?
No runtime account, AI API or server is required. The Windows app needs Windows 10/11 x64, .NET Framework 4.8 and Microsoft Edge WebView2 Runtime. It is currently unsigned: follow your organisation’s software policy. A browser edition is included in the ZIP; extract it completely and open START.html in permitted desktop Edge or Chrome. Try your environment before buying.
Does it autosave or support shared editing?
There is no autosave, cloud sync or simultaneous editing. In Windows, use Save or Save As for your named JSON project; the previous saved version is kept as a .bak file. In the browser edition, download a JSON workspace and reopen it when needed. Projects, backups, CSVs and reports are unencrypted; keep them under your company’s access controls.
Can I keep my trial work?
Yes. Open a saved trial JSON workspace in the Full edition. Moving to the same-language Full edition preserves your input records and rules so you can recalculate and continue. The trial has no expiry.
Is there a subscription?
No. It is a one-time software licence for one organisation's internal use of the delivered version. No recurring fee is needed to keep using that version. Custom processing, integrations, future major versions and unlimited support are not included. See the purchase terms for the full scope.
What if it isn't right for us?
Within 30 days of purchase we refund the full price for any reason (30-day money-back guarantee). Email jamal@thefocus.jp from the address used for the order; after the refund, delete the software.
What should I check before using it for work?
The products have been internally tested with known calculation cases, invalid inputs and browser save/reopen checks. Start with a small case whose answer you already know. These checks are not third-party certification or a guarantee of suitability for every workflow or agreement.

Not sure it fits? Ask us. No need to attach any files. Contact FOCUS

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